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The nightly matching job
If your EFTPOS terminal and your POS are separate systems, someone has to make them agree every night: EFTPOS settlement total versus POS sales total versus what eventually lands in the bank. When they don't match, you're hunting for a refund, a tip adjustment or a keyed-in error at 10pm.
What auto-reconciliation actually does
With an integrated POS and payments system connected to Xero, every sale is recorded once and flows through automatically:
- Daily sales post to Xero as an invoice or daily summary, categorised the way your accountant set up.
- Payment totals match sales totals by construction — the terminal and the register are the same system.
- GST is captured per line item, so BAS time is a report, not an archaeology dig.
What changes day to day
End-of-day becomes: count the float, glance at the daily summary, lock the door. The hour of matching disappears, and your accountant stops sending you 'please explain' emails about unreconciled deposits.
Setting it up
- Connect your POS to Xero and map sales categories to your chart of accounts once.
- Choose daily summary or per-invoice posting with your bookkeeper.
- Spot-check the first week, then let it run.
Payflo syncs sales to Xero automatically and includes integrated payments, so there is nothing to match by hand. Try it free for 30 days — no lock-in contracts.
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